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thinkCSC SyncedTool Archives - thinkCSC

Aug 14
0

5 Reasons You Need Something More Secure than Dropbox

By | Data Security

 

Dropbox has over 300 million users, and while the company has made serious efforts to increase the level of security and make their service more corporate friendly, the fact remains that security continues to be an issue. There are options more secure than Dropbox.

If your business is considering adopting Dropbox for offsite file sharing and storage, thoroughly assess these risks first:

  1. Dropbox puts your sensitive information at risk. When sharing files or a folder through Dropbox, the link generated is a public URL that anyone can use. Even if you share the link privately, that person might forward it, may have little or no security on their email, or may simply be unaware of the risk. The link generated is not encrypted or protected in any way.
  1. Dropbox offers no retention of historical data. After 30 days, deleted files, any revision history, and other oft-needed data is deleted from Dropbox. For many businesses, especially ones that must follow specific rules for financial reporting, this lack of retention can put the business at risk of being out of compliance.
  1. Dropbox lacks encryption strength. Dropbox drops the ball on security when it comes to encryption, which is one of the most essential safeguards against hacking and security breaches. Dropbox does not provide a method for users to encrypt their own data.
  1. Dropbox deduplication technology is invasive. In an effort to reduce storage costs, Dropbox employs deduplication technology that recognizes if you’re uploading something someone else already uploaded, but the technology puts your operation at risk. Deduplication saves Dropbox money and you time, but the cost is too high.
  1. Dropbox may not be there if you need them. Dropbox does not offer live support, and the company has a history of security breaches, including one in 2012 that exposed Dropbox employee accounts and gave hackers access to customer email addresses, and another in 2014 in which a Dropbox outage caused errors in syncing.

At thinkCSC, we help businesses ensure they have the highest protection against security risks inside and outside of the company. One of the easiest ways to improve your security is to switch from consumer-grade storage services to enterprise-grade solutions. That’s why we’ve partnered with Anchor to provide SyncedTool.

One of the primary benefits of SyncedTool is that if you do have a functionality issue, you can call thinkCSC. A stranger isn’t hosting your data anymore, a neighbor is. Other offsite data hosting services may be free, but in the end, you get what you pay for. SyncedTool is an investment worth considering, empowering your teams to better collaborate without sacrificing security and compliance. When choosing between Dropbox and SyncedTool, there is only one choice.

Aug 07
0

Lose DropBox: Get in Sync with thinkCSC’s SyncedTool

By | Cloud Services | No Comments

anchorthinkCSC has partnered with Anchor, combining thinkCSC’s powerful hosting and managed services with Anchor’s sync, sharing and collaboration platform to give partners unprecedented collaboration on a secure, locally hosted network. SyncedTool provides a distinctive and secure way for you to do business. Implementing SyncedTool will allow businesses to eliminate the need for VPNs and FTPs, which can represent a significant cost savings.

SyncedTool is a true business solution.

Dropbox vs. SyncedTool: Collaboration

SyncedTool gives employees the ability to collaborate on documents, as files can be opened and revised simultaneously from multiple sites. It is a powerful and secure collaboration tool. Dropbox will recognize only one version of a file; therefore, there are no shared files, and employees working on identical files run the risk of overwriting one another’s versions.

Dropbox vs. SyncedTool: File Access

Many companies have moved their files to the cloud or are giving serious thought to making the transition to a cloud-based collaboration solution. Whereas in the past most companies have relied on local file servers to store and revise documents, this method has proven over time to be inefficient. Yet another drawback presented by local file servers is that, while users can access a file server via a virtual private network (VPN) or using file transfer protocol (FTP), there is no offline access. This prevents mobile access and forces users to email themselves files, which presents both a security risk and a risk that the most current version of the document is not available to the entire team. Furthermore, users provided with access to the file server may also have access to your system. Utilizing local file servers is not only inefficient; it is an insecure way of doing business.

Dropbox vs. SyncedTool: Security

SyncedTool can be scaled to the number of users who are required to work internally. If you have 50 internal employees and only 15 need to work offline, then you only need to have 15 users added to the service. Employees and guest users can be added as needed; however, you maintain control over what documents may be accessed by each user. When employees leave your company, access may be restricted as necessary. With SyncedTool, you can remove employee accounts from the system and remotely wipe file access from computers and handheld devices.

Google Drive and Dropbox provide ways to improve file access and efficiency, but they do not provide network security, nor do they allow users to work on the same file simultaneously. With these solutions, a stranger hosts your data, and everyone uses the same encryption key. There is no way to track employee data usage or document access, and there is no revision history.

Dropbox vs. SyncedTool: Secure Hosting

External hosting also means that your information will be stored on a remote, third-party server, without the benefit of local administration. And should the remote server go down, your documents go with it. There is no integration with your business environment or applications. Ultimately, these external hosting services control your data (deleting revisions and files without your consent) and provide no true means of backing up or restoring your files. These hosting services are consumer solutions, not business solutions.

One of the primary benefits of SyncedTool is that if you do have an issue, you can call thinkCSC. A stranger isn’t hosting your data anymore, a neighbor is. Other offsite data hosting services may be free, but in the end, you get what you pay for. SyncedTool is an investment worth considering to empower your teams for better collaboration without sacrificing security and compliance. When choosing between Dropbox and SyncedTool, there is only one choice.